5 Ways MSP’s Can Reduce Time-to-Fill for Contract and Temporary Workers in 2025 (and How expressHR VMS Makes It Happen)

Managed Service Providers specialising in contract and temporary workers face unique challenges: rapid turnaround times, fluctuating demand, and stringent compliance requirements. Reducing time-to-fill is critical—not just for agency efficiency, but also for meeting client needs and keeping top contingent workers engaged. Here’s how agencies can accelerate placements for contract and temporary workers, and how expressHR VMS is designed to help.

Automate Contingent Worker Workflows

Manual administrative tasks—such as distributing job orders, collecting timesheets, and tracking compliance—consume valuable time. Automation is transformative for agencies placing contract and temporary workers. expressHR VMS automates the entire contingent worker process: from posting job requisitions to multiple vendors, to gathering worker documentation and managing timesheet approvals. This enables MSP recruiters to concentrate on sourcing and relationship-building, rather than paperwork.

Centralise Vendor and Workforce Management

Managing multiple suppliers via emails and spreadsheets leads to delays and missed opportunities. A robust Vendor Management System (VMS) like expressHR consolidates all vendor communication, job orders, and worker submissions into one central platform. Agencies can instantly notify all vendors of new contract roles, monitor worker pipelines in real time, and make faster, data-driven decisions—ensuring no qualified worker is overlooked.

Leverage Real-Time Analytics for Faster Decisions

Speed is everything in the contingent workforce market. expressHR VMS offers real-time dashboards and analytics, tracking metrics such as time-to-fill, vendor response rates, and worker quality. Agencies can quickly identify bottlenecks, recognise top-performing vendors, and adjust strategies on the go to keep placements moving swiftly.

Streamline Compliance and Onboarding

Contract and temporary workers require rapid, yet thorough, compliance checks—right to work, Status Determination Statements for IR35, and more. Manual processes slow onboarding and increase the risk of non-compliance. expressHR VMS automates compliance workflows, ensuring every document and check is completed accurately and on time. This minimises legal exposure and enables workers to start assignments sooner.

Enhance Communication and Worker Experience

Contractors and temps expect prompt, transparent updates. Delays or lack of clarity can result in disengagement or dropouts. expressHR VMS enables automated status notifications, interview scheduling, and feedback enabling agencies to keep workers informed and engaged throughout the process—crucial for securing in-demand contingent talent.

How expressHR VMS Transforms Contract and Temporary Worker Management

• Reduce time-to-fill and secure top contingent workers  
• Maintain compliance and minimise risk across all placements  
• Scale operations efficiently, even during seasonal surges or project-based hiring Deliver a superior experience for both clients and temporary workers  

In the contingent and temporary workforce market, a powerful VMS like expressHR isn’t just an advantage—it’s essential for agencies seeking to lead in efficiency, compliance, and results.